This entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime.

Wedding planning… woo! We are talking about some serious time, commitment, and effort between venue selection, catering, photographers, DJs, bridal party choices – the list goes on- leaving little time to think about the small details ”like paper goods! Yes, that’s right, your invitations, escort cards, and menu cards are still a very important details of your big day that help tie your theme together, and we are here to help! We delight in the details so you can delight in your day. Following are ten easy-to-implement steps to a successful paper goods plan:

Tips,  Tricks, and Ideas You’ll Love For Wedding Paper Goods

One: Plan

When beginning the process of ordering your paper goods, make sure to have a plan of attack in place! A very important aspect of your paper goods plan is your wedding planning budget.  Many brides only plan for the actual invitation and forget about things such as RSVP cards, an additional information card, envelope liners, postage, and more when computing what they feel they can commit financially from their overall budget. When you add up all of these additional costs, it can sometimes seem overwhelming, and expensive! Hiring a designer can actually help you stay on budget. A designer will have an arsenal of cost-efficient ideas and tips such as using in-house printing, and wholesale accounts for paper. Typically, custom invitations can range from $3.50 up to $25.00 per piece based on the complexity of the design, printing process, or garnishes.

Plan your paper products

All things sparkly and floral with a Kate Spade inspired stripe.

Planning also includes having everything necessary for your designer at the ready. For example, a guest list estimate is necessary for factoring in how many invitations you might need! Bear in mind that fewer invitations cost more per piece than larger quantities when dealing in custom printing. Having a guest estimate will assist in determining how much your paper goods will cost and how long the printing process might take.

Two: Set Your Deadlines

At Garnish Event Design, we believe that your wedding invitations should be sent out at least 6-8 weeks before your wedding. This means that you should be in contact with a designer at least 2 months before the mailing deadline! Because we want you to have your dream invitations ”we want to ensure a stress free period of time for concept creation, your revisions and final creation approval! Also make sure to consult your calendar to select an RSVP date that allows a cushion of a few extra days for any responses that may arrive late.

Coordinate paper goods

Garden innocence with rose gold accents.

Three: Think About the Details

The saying goes that the devil is in the details¦ and before contacting a designer to begin your paper good process, there are still a few more details you need to consider! When a guest gets your wedding invitation or save the date card in the mail, it is the very first glimpse they have into your fairytale. What do you want them to see? How do you want them to feel? Whether you are preparing them for a rustic barn wedding, a glitter and glam cocktail party, or a botanical garden celebration”Garnish Event Design will help you create the most perfect paper goods that bring your vision to life. To help you with this process, we suggest creating a mood board that you will be able to share with your designer. This will be the initial step in creating your personal brand. Remember, keep it cohesive and reflective of you as a couple. You don’t need to obsess on trends!

Custom wedding paper goods

Printed on watercolor paper and garnished with pheasant feathers and raw velvet. Hand Painted by Jason Flores.

Four: Contact a Designer

It is finally time to contact a designer! Once you have found a few you may be interested in, make sure to check out any samples they have on their website. You want to choose a designer who best suits your tastes! During your initial conversation, it is important to share all of the items and details you have already planned, such as your guest count and your mood board! Once the designer has these items, it will be much easier for them to start on the design process.

Five: The Process

Our team at Garnish Event Design want your paper goods to be a dream come true! Therefore, our designers spend a lot of time getting to know you and your fiancé as people and as a couple before beginning your design. What do you envision your wedding day looking like? What are your favorite things? Favorite colors? The most memorable place you have traveled? Is there anything you strongly dislike or obsessively love that you REALLY want to include or not include? Answering these simple questions, along with your mood board, gives us a better idea of how to create your perfect paper goods!

Six: Wording, Wording, Wording

Wording is a very important part of your design process and something that you will need to discuss with your designer once they begin. Depending on the style and venue of your ceremony and reception, you will want to choose a wording style that best suits the atmosphere you are preparing to create for your wedding day celebration. For example, a backyard garden wedding may be more relaxed and casual and the invitation wording could be playful and familiar in nature, while a black tie wedding at a prestigious ballroom might call for something more formal and elegant. This wording format will appear across all your paper goods, creating your personal brand.

More coordinated paper goods

More coordinated paper goods

Seven: Prepare for Send-Off

Once your paper goods have been designed, printed, and made their way to you ”it is now time to prepare your invitations for send-off! At this point in the process, you have already created a guest list, but since most designers leave addressing the envelopes up to you, there are a few things you may want to do to take extra precautions! Have you made sure that each and every person on your guest list has the correct title? Mr., Mrs., Ms., Miss¦ Have you made sure that everyone is accounted for? Do you have all of your guest’s updated addresses?

Wedding paper goods

Eight: Envelope Style

Guest list is in pristine condition, there is just one last thing to consider, the envelope itself. Will you choose to address the envelopes with an at-home printer, or will you take them to a local print shop? You could also send them to a calligrapher. If you choose this option, Laura Hooper Calligraphy and Calligraphy by Jennifer are a few of our favorite artisans! If you want to do something extra to add to your overall theme or style, custom stamps are a unique way to go. Check out online companies like Zazzle to order custom stamps complete with engagement photos or wedding monograms. Or, if your wedding is more on the vintage side, try finding antique postage stamps on Etsy. Either way, a custom stamp will add that last amazing touch as your prospective guests pull the envelope from their mailbox!

Wedding paper goods


Coordinated wedding paper goods

Nine: Drop in The Box

Once your invitations are sealed, it is time to drop them in the mailbox. Don’t worry, your guests are going to LOVE them.

Ten: Check it off the List

Congratulations! Just like that, another important item has been crossed off your wedding to-do list! Now you can devote your attention to other details, including planning your honeymoon and setting up a setting up a honeymoon registry.

Bio: Garnish Event Design is the design and decor division of the award-winning JPC Event Group. Garnish is a full-service event planning and production company, with distinctive floral and décor design located in the Pittsburgh area, servicing all areas of the city and beyond. At the core of our success is an obsessive dedication to perfection, and a team that works in concert to ensure extraordinary client experiences.

The Garnish commitment to excellence embraces a professionally trained and certified team with a cornerstone of creativity, excellence, and capability. It’s our job to pay attention to detail. But it doesn’t end there our company culture also embraces sustainability and partners in every segment from fresh floral wholesalers to linen companies with strong green initiatives.
Inspired design and décor, meticulous planning, distinctive service, and a full inventory of event equipment allow our clients to realize their vision in an effortless style. We delight in the details so that you can delight in your day. For more information, see

Cover photos by: LeeAnn Marie Photography

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