This entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime.

It’s easy to get overwhelmed during your wedding planning process. Along with organizing, researching, and finding the best vendors for your budget, it also comes down to negotiating costs, ensuring that everything is done on time and that the big day runs smoothly – all the while ensuring that your guests are happy and enjoying themselves!

On top of all of this, many of us work full-time jobs and trying to juggle a job with a social life and wedding planning – well something’s gotta give! This is where a wedding planner saves the day.

Why hire a wedding planner

Choosing A Wedding Planner

There are 3 different types of services that wedding planners usually offer:

  1. A wedding planner only for specific tasks, ie. to help you with the catering or with the florals for the wedding
  2. A wedding planner only for the big day to ensure that everything runs smoothly so that you can relax and leave the day in the hands of a professional
  3. From the moment you begin wedding planning to help with every detail of the wedding

What To Look For In A Wedding Planner

After choosing the type of service you require, apart from your budget, below are six things to consider when choosing your wedding planner:

1. Personality and Trust

It’s important for you to find a planner that you instantly get along with. There are times when you may send 20 emails in 1 night to the wedding planner with details of your wedding, and there are more stressful times than others where the ˜Bridezilla’ in you might come out. This is where you’ll need the wedding planner to stay calm and really listen to you.

You need to also ensure that you’re able to trust the planner as there are times when planning can get difficult. Even if they may be incredible at what they do, ensuring that your personalities click and that you trust them 100% is key.

View wedding planner portfolio

2. Portfolio

Ensure that you take a look at the weddings that the wedding planner has done previously not only to be inspired for your own event, but to also ensure that their style matches yours.

Questions to keep in mind are:

  • Are the weddings small simple affairs, or are they more extravagant and luxurious?
  • If you’d like your wedding theme to be focused around colours and florals, see if the planner has done similar themes in the past and if so – to what scale?
  • Do they specialize in a certain type of wedding?
  • Are they familiar with the wedding location?
  • Do they have vendors that they currently work with? If so, would this wedding planner be able to get you a discount for your wedding?
  • What size of weddings do they usually work with?

Wedding planners are able to work to ensure every aspect of your wedding is amazing, but they each have their own skill set that they bring to the table whether it be the visuals of the wedding or the food, you need to ensure that it matches what you are looking for.

What is your planner's specialty

3. Communication

Communication is integral to planning the wedding of your dreams. This leads to considering the response time between when you call/email/text the planner and when they get back to you. Is this planner too busy? Do they take a long time getting back to their clients? The planner needs to keep you up to date with the preparations and ensuring that you know exactly when to expect a reply will help to lessen the stress.

What is your wedding planner's pricing structure

4. Pricing Structure

Every wedding is different and whether you only want the planner for specific tasks, on the big day itself, or if you’d like the planner to be with you from the beginning will, of course, make a difference in the price. The pricing structure could be any of the following:

  • A flat fee
  • A base fee plus extra charges depending on vendors and needs
  • An hourly rate

If the planner charges a flat rate, find out what exactly would be included in this. Also, find out if there is a payment structure and what the billing method is. It’s essential to be upfront with the wedding planner when it comes to the budget to ensure that both parties are happy.

5. Other Weddings

Be sure to find out how many other weddings the planner is working on, as well as if there are weddings they are planning that happen during the same month as your wedding. If the planner works for a large wedding planning company then their firm may have other weddings in the pipeline- and they will also have a large team to work with. If they are independent wedding planners, then it would be best if they could be focused primarily on your wedding.

You want your planner to be devoted to your wedding to ensure that that the planning and the big day run seamlessly.

eck your wedding planner's references

6. References

Make sure to get references of recent weddings that the wedding planner has done. It’s vital to call and check how these customers’ wedding planning and big day went. If the wedding planner does not want to give out references – it’s most likely a red flag and best not to work with them. This also ties in with building trust with the wedding planner and giving you peace of mind.

After the big event, enjoy a honeymoon financed by your Honeyfund honeymoon registry.

Bio: Neha Oberoi is the blog manager for the London based international luxury Asian and South Asian wedding planning service Think Shaadi. Originally from Canada, and also having lived in London for a few years, Neha is currently based in Dubai, and loves fashion, travel and beautiful beach days!

20 Comments

  • Laurie says:

    Wedding planners are a great help, but it is important to find the right one. As with anything I recommend asking friends or family if they have ever used one, and if they would recommend their services. Checking reviews online and also their rating and reviews with the Better Business Bureau is helpful as well. Before choosing a wedding planner, interviewing different ones can help you find the right fit. Great information, thanks for sharing!

  • Thank you for such Beautiful article, when i was planning to hire a wedding planner for my sister’s wedding and came across your article it really helped me and after reading the blog, Finally i found a Complete wedding planner Shaadismart.

  • Excellent ideas, your post is helpful. choosing the right wedding planner is very important, at least they are well capable to manage and the couple could be stressful.

  • wallpapers says:

    I believe there are many more pleasurable opportunities ahead for individuals that looked at your site.

  • tweakbox says:

    Love your blog man. Thanks for this stuff.

  • I do like that you emphasize the importance of choosing a wedding planner with a good portfolio. After all, you will be relying on them to help you make your special day unforgettable. Because of this it helps if you can look at some of their past work to get an idea of their skills and experience.

  • My fiance and I recently got engaged. We are considering getting a wedding planner. I like how you said to look for a planner who responds fast to your calls and texts.

  • chloesmith says:

    Hey thats a very nicely written blog.
    As a Wedding Planner in Dubai i personally take care of the following points discussed by you in the blog.
    Keep sharing the good work!

  • Love your blog man. Thanks for this stuff.

  • You make an excellent point about getting recommendations from family and friends on which event planner to opt for and it is very important to hire the right one. My cousins are getting married in the summer and they have been scrambling to hire an experienced upscale event planner. I guess I will ask around for recommendations and will share it with my cousins and advise them to check their ratings and reviews online.

  • Thank you for sharing this beautiful information. I hope you will provide some more information regarding event management companies. Keep sharing!! 

  • megan alder says:

    My fiance and I are starting to plan our wedding, but due to lack of time and knowledge, we’ve thought about hiring a wedding planner. I appreciate that you recommend looking at the planner’s portfolio to ensure we have an idea of what he/she has done, how, and most importantly get inspiration for my own event. We will definitely consider what you said and we’ll make sure that we hire the best wedding planner.

  • Thank you for sharing this information! These 6 tips are very useful.

  • I do agree with you that it is important to ensure that we are able to trust our wedding service providers. My niece is getting married next year. I will remind her to ensure that she trusts her wedding service providers before hiring any of them.

  • Your article is very well-written with a lot of useful, original and bold views on this topic. Thanks for sharing this informative content.

  • I was looking for this info for my mission. The article above really explains everything in detail, the article is very interesting and effective. Thank you so much and good luck for the upcoming articles.

  • Surely, choosing a wedding planner is a huge step towards a stress-free and successful wedding day. Keep in mind that you’re going to spend abundance of time with this person or team. This is perfect guide shared by you that should always have in the back of your mind while interviewing planners. Thanks for sharing tips for choosing a Wedding Planner and keep sharing nice stuff!

  • Article is Good and Useful Information.

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