wedding venue

Planning a great wedding in a short timeframe

This entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime.

Are you planning a wedding in a short timeframe? We have brides all over the United States; some start their planning process between 12- 18 months ahead, while others decide to jump in and plan a wedding in 30 days. Which one are you… and is this even possible, you ask? The answer is, “YES.” As crazy and hectic as it may seem, not only can you plan a great wedding in a short timeframe, it can also be the wedding of your dreams. When it comes down to it, the key to planning a great wedding in a short timeframe is simple: focus on the important and key elements of your wedding and don’t sweat the small stuff. Here’s how:

Countdown to Planning a Great Wedding in a Short Timeframe – 30 Days

1. Determine your budget, guest list, wedding party, and theme

2. Book your wedding venue. Because it’s less than 30 days from the time you will be mailing out invitations, you should be conscious of out of town guest and possibly accommodate them with choosing one venue to have both the ceremony and reception. This will eliminate them having to pay for multiple trips on wedding day, especially with short notice.

3. Decide if you want to receive gifts from your guest. If yes, go online and create a gift registry or Honeyfund honeymoon registry. Then sign up for a wedding website, where you can all of your registry information as well as important wedding information. Also, if you do have out of town guests, I’d take a further step and text or email the link to your wedding website to them now. That way, they can start preparing for their trip, while awaiting the official invitation.

4. Speaking of invitations, It’s time to order and send them out ASAP. And don’t forget to add your wedding website to your invitation. These days many people tend to discard or misplace their invitations, so providing the website will help in the event this happens.

5. It’s dress-up time. Unfortunately, you don’t have much time for various fittings, but luckily you can find many local bridal salons that offer trunk shows or samples sales. So not only can you get a beautiful designer dress, you may even get it at a great price. Don’t forget your shoes and accessories!

6. Choose your tux. The typical timeframe for tuxedo shops is 14 days, so the fact that you are planning a great wedding in a short timeframe, doesn’t affect this area of the process at all.

7. Book your wedding vendors. Unless you are hiring a wedding planner, this next part will be the most difficult, tedious, and time-consuming part of the journey. Ask friends/ family/ coworkers for recommendations on good, local vendors to use on your special day. Do your research and book them ASAP. This includes: Wedding Planner/ Coordinator, Photographer, Videographer, Officiant, Event/ Floral Designer, DJ/ Entertainment, Hair and Makeup Artist (MUA), Cake Designer, Caterer, and anyone else you decide to have such as a photo booth.

Countdown to Planning a Great Wedding in a Short Timeframe – 25 Days

Find your dress

8.  Schedule Trials and Tastings. If you are using a caterer or cake designer you never used before, be sure to schedule a quick tasting of what’s on your menu. Also, take this time to schedule your trial hair & MAU appointments. You don’t want to get a new hairstyle or make that you’ve never had before, the day of the wedding… To turn out to not like it. This is why, as a wedding planner, we highly recommend having a trial done of exactly what you are wanting to look like that day.

9. Shop and purchase wedding rings. And make sure you schedule to have them cleaned and sparkly for the big day.

10. Going on a honeymoon? Now is the time to start honeymoon planning as well. Decide on a destination, number of days and book your trip, including flight, hotel, and transportation.

11. Create a wedding timeline. Share this with your wedding coordinator, officiant and caterer to finalize the details. * If you are hiring a wedding coordinator, this may be included in your package.

Countdown To Planning A Great Wedding In A Short Timeframe – 20 Days

Order your wedding invitations

12.  Plan your rehearsal dinner and inform everyone that’s invited.

13. Confirm and finalize all wedding details with each of your vendors. This is also a great time to send your photographer your shot list. That way you can make sure they capture your every detail.

14. Design, order and or print your wedding stationeryThis includes: wedding programs, thank you cards, wedding signs, etc.

Countdown To Planning A Great Wedding In A Short Timeframe – 10 Days

15. Purchase gifts for each other and your wedding party, as well as order wedding favors for your guests.

16. Prepare your wedding vows.

17. Check with vendors to confirm all final payments, timelines, delivery & set up, etc. You want to make sure everyone is on the same page with all details.

18.Last minute shopping. Be sure to purchase all your small items that easily slip your mind, such as; garter belt, something blue, something old, something borrowed, something blue, dress to change into at the reception, lingerie and honeymoon necessities.

Countdown To Planning A Great Wedding In A Short Timeframe – 5 Days

What to do 5 days before the wedding

19. Head to your local courthouse and apply for your marriage license. Determine who you will designate to be in charge of the paperwork until you arrive back from your honeymoon. Make sure it’s someone you can rely on, like your mother or Maid of Honor.

20. Start packing. Be sure to pack for the wedding day, wedding night and honeymoon.

21. Confirm & finalize all details again with your wedding coordinator. If you decide not to hire one, reach out to all of your vendors and confirm with them directly. You can do this by giving them a quick call or shooting them a quick email.

22. Schedule your mani, pedi, wax, and massage!

Countdown to Planning a Great Wedding in a Short Timeframe – 1 day

23.  It’s time to RELAX! You’ve put a lot of blood sweat and tears into this wedding thus far and now you can relax and prepare for your special day. But, while you still have time, head on over to relax and enjoy some quiet time as you get pampered at the spa. Trust me, you’ll need it!

Countdown to Planning a Great Wedding in a Short Timeframe – Today Is the BIG Day… Are You Ready?

Get married - enjoy your big day

24. Get Married!

I know it was a lot of work, but I promised it was possible to get this done. No matter how quickly your wedding day is approaching, as long as you have this hit list of what to do and when… you too can plan a great wedding in a short timeframe!

Bio: Porche Photography offers not only photography but wedding planning and printing services as well. Whether you are planning a wedding over the course of a year or the course of a month, Porche offers hands-on services to line up and coordinate vendors, manage your guest list, and handle every detail.

Begin in 2008 by Certified Event Planner Keeyawna Porche, the company has expanded  its services from event planning to include wedding planning. Sought after in the Atlanta area, Porche Weddings has an unrivaled set of skills in etiquette, design, and entertaining.

 Website: https://porcheweddings.com/

Facebook: https://www.facebook.com/porchewed

Twitter: https://twitter.com/porcheweddings

Instagram: https://www.instagram.com/porcheweddings/

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Romance of a beach wedding

This entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime.

There’s some very special emotion that the ocean’s views unleash in the heart and soul of just anybody and that’s how beach weddings are Oh, so romantic! On the other hand, it is exactly because of this that many couples might light-headily overlook one of the most important steps along the planning of their big day – choosing the right location for their perfect beach wedding. What’s to choose, after all? – they might think, when it’s all there – the mysterious blue ocean, the golden beach, the soft sand, the cool breeze…  romance streams out from everywhere. You just need to be on the spot to experience it. Right?

Wrong! Deciding on the wedding location is a serious business and it requires serious planning and preparation. Beach weddings are no exception!

So, here are a few tips on how to find the best beach wedding location, brought to you by Beach Wedding Tips.

Tips For Finding The Best Beach Wedding Location

Put your trust in the experts

Find a beach wedding expert

Right from the start you have two options:

One, choose a venue specialized in organizing such events or at least having a considerable experience in providing such services. There are hundreds of hotels, restaurants and even entire complexes conveniently located at beautiful seaside spots, which offer all the needed facilities and services for a beach wedding. And since they know their business, why not get in contact with them directly and discuss all the details?! This option is extremely convenient for destination weddings.

Two, you may have fallen in love with a particular seaside spot that you may have discovered during your recent holidays and have pictured it to be the perfect location for your beach wedding. Even so, before taking the final decision, it would be best to talk things over with your wedding planner and ask for his/her professional opinion. Based on his/her training and experience, your wedding planner will reasonably assess all the pros and cons of the location you loved so much and will tell you whether or not this spot, gorgeous and romantic as it may be, can serve as the right venue for your dream beach wedding.

Facilities & services at your disposal

Facilities and services

The overall experience you and your guests will have at your beach wedding is important. So, make sure to choose a wedding venue that is able to offer best possible facilities and services. After you have picked a few possible locations, take the time to visit each of them ‘incognito’. Forget about all the grandiose and attractive commercial presentations the venue may have in the mass media, and inspect everything carefully.

  • Is the service fast or slow?
  • Is the staff friendly or inattentive?
  • What are the bar options and the quality of the drinks?
  • How is the food at the restaurant?
  • How good are the accommodation facilities?
  • Is there enough parking area?
  • How easy is the access to the place and are there good and convenient roads leading there?
  • Is there public transport available?
  • If you’re lucky to witness a wedding, it will be your best chance to observe how well (or poor!) the event has been organized and held.

When you have gathered enough such information you will be able to take the right decision and choose the best location for your wedding.

If the location of your choice is a popular place/destination for wedding and other similar events, there is another important factor you should take into consideration. Try to find out how many weddings/large events are expected to take place there on the same day or weekend as yours. Discuss the information with your wedding planner to make sure that you’ll have enough time to enjoy your special day and not made to get married ‘in a hurry’ only because there is another wedding or event following yours. Besides, you wouldn’t like to ‘compete’ with another wedding held in close proximity, would you?!

Choosing a venue for your guests

Numbers and figures

Choosing the right beach wedding venue does not even start with choosing a location at all! There are a couple of other important factors to be taken into consideration way before choosing the particular location. Before choosing a venue, you’d better take the time to first consider some important numbers and figures and take decisions on:

Your wedding budget

A beach wedding may be a romantic and emotional event, but in our times romance does not come cheap. What you need is proper and detailed preliminary information, a calculator, and a cool head. Take the time to do extensive research, visit places, take pictures, talk to professionals, compare services and options offered by the specialized wedding event organizers and providers, as well as their costs and prices for the facilities and services they offer both on and off the list. Based on such detailed information you will be able to set up your wedding budget which will buy you the perfect wedding venue.

Our honest advice, though – best let your wedding planner take care of all this and make your dream beach wedding fairy tale come true. Instead of talking money, you shall then have the time for way more important things, like getting the perfect suntan, choosing the perfect wedding outfit for you and your bridesmaids/groom’s men, choosing the flowers and wedding decorations, organizing your perfect bachelorette or stag party …

Your guest list

The number of the wedding guests is essential for choosing the best beach wedding location, too. First off, a clear estimate of this number will avoid unpleasant situations, where some guests might not fit at the ceremony spot or even left without proper accommodation, parking lot, or a chair at the reception venue. Second, most wedding event facilities will ask for a deposit based on the number of people who are going to attend the event so, you need to come up with a guest list some two to three months in advance. And third, knowing the number of your wedding guests will help you (or your wedding planner) set up a proper wedding budget.

All-in-all, having the guest list (plus-minus some 10-15 “surprise” guests) will determine the choice of the wedding location that will be able to accommodate all and make everybody happy.

What will the weather hold for a beach wedding

The weather

Beach weddings are extremely dependent on the whims and caprices of the weather. It would be of course great to have your romantic beach wedding under clear skies and cool breeze, but Nature can surprise you with showers and strong winds instead. On the other hand, strong sun and high temperatures can be equally unpleasant. Since you cannot control natural forces, what you can do is at least be prepared for various weather conditions.

With the help of your wedding planner and the facility manager, make sure to have quick-to-install canopies and umbrellas to protect the ceremony and reception spots in case of unexpected bad weather, or hide as many people as possible from too much heat and burning sun.

Have a ‘Plan B’ for unpredicted weather conditions allowing the event to take place in an inside space or a tent.

In case of too hot weather, ensure enough number of fans for your guests, and if possible, even sunglasses, sun visor hats, etc. little items that will make everybody feel more comfortable and enjoy the beach location experience.

Don’t forget to mention in the wedding invitations that the wedding ceremony and reception will be held outdoors (or at a more open location). Then your guests will know how to dress properly and bring their own umbrellas, hats, or even light coats (in case of an evening wedding).

Looking for a creative way to fund your honeymoon or wedding expenses? Set up a Honeyfund honeymoon registry today.

BIO: I’m Lynn, a bride and a beach addict. I’d like to give you a warm welcome to my bridal diary/ beach wedding blog which aims to gather the best of everything related to getting married with toes buried in the sand and hair waving gently in the breeze. Here you’ll find inspiration for every aspect of your beach wedding, from planning tips, decorating ideas, bridal fashion, dessert and flower suggestions, right up to the last detail that will make your big day unforgettable!

Check our out site at http://beachwedding.tips/

Instagram https://www.instagram.com/beachweddingtipsblog/

Facebook https://www.facebook.com/BeachWeddingTips

Twitter https://twitter.com/BeachWeddingTip

 

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