communication during wedding planning

Planning a destination wedding in India

This entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime….

India continues to gain interest among international couples who desire exotic locations, opulent wedding traditions, and wonderful hospitality. Weddings in India are lavish, colorful, and vibrant and provide a rich experience to couples from other countries as well as their guests, with a taste of true Indian culture and traditions. Besides that, India also offers many different kinds of experiences such as weddings in royal palaces, beach weddings, desert weddings, and other exotic wedding locations which creates a life-time experience for the couple and wedding guests.

Indian wedding customs

However, as exciting as it sounds, planning a destination wedding in India also needs detailed approach, as taking care of everything remotely may not be possible. We have put together some key insights, which we believe will be helpful for couples planning a destination wedding in India.

Tips for planning your destination wedding

Tips For Planning A Destination Wedding In India

Plan ahead for your Indian wedding

Plan Early:

Indian weddings should planned well in advance to secure the date you want. There are certain times which are considered auspicious for Indian weddings (generally November-March,) and these periods may lead to shortage of resources in terms of wedding venues, etc. It’s best to block venue at least 9-12 months in advance to avoid any last-minute planning issues.

Decide on your venue (Gaitore-Ki-Chhatriyan shown)

Choose Your Venue Carefully:

Your venue should be based on your wedding vision and what kind of experience you want, but at the same time, as you and your guests will be travelling internationally, connectivity and travel logistics should be top of mind for you. Guest transfers could become painful with increasing travel complexity and arrival to venue. It’s always preferred to have a venue with easy air connectivity so that your travel experience is smooth.

Plan a pre-wedding visit

Pre-wedding Visit:

Technology has made it easier for us to see and analyze things over long distance but nothing can replicate an in-person experience. If possible, we recommend you visit the venue/country once before the wedding so you get the real picture and not just what’s shown to you over videos and images.

Search vendors online

Leverage Technology:

With the increasing advent of technology, it has made it easier for us to get deeper insights into venue etc. before taking any decision. Use video calls to connect with your vendors as well as see live videos of the location so you understand things in detail

Use technology to communicate with vendors

Keep a Continuous Dialogue with Vendors:

We can’t emphasize enough how important having regular check-ins with vendors is. Even if going into detail or micro-management is not your thing, we highly recommend working with a clear work-plan and regular check-ins to ensure things stay on track and nothing falls through the cracks.

Understand cultural differences

Understand Cultural Differences:

There are cultural differences across countries and it’s important to understand them. For example,  people in India are not comfortable saying “no” out of respect, so don’t take every “yes” as an answer but ask more probing questions to ensure everyone is on the same page. Similarly, invest in building relationships with your vendors vs. just keeping it “strictly business” as it will motivate them to go above and beyond for you vs. a transactional approach to things. They will be driving things on the ground so their motivation will ensure your wedding is flawless and reflects your dream and vision.

Hope this is helpful. Don’t hesitate to reach out to us if we can help.

A Honeyfund honeymoon registry can help make your destination wedding in India a success.

The happy couple after an Indian wedding

About Theme Weavers Designs: Theme Weavers Designs is one of the leading destination-wedding planner in Delhi and India. We have over 16+ years of collective experience in planning Indian destination weddings with significant expertise in desert weddings, royal weddings and palace weddings. We provide complete solutions – from ideating your wedding theme, planning the decor for a dream wedding to planning the logistics with perfect execution. We have won numerous industry awards in wedding decor and design space and have been recognized as a pioneer in this space.

 Reach out to us at Prerana@themeweavers.in or visit our website at www.themeweavers.in

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Planning a wedding on short noticeThis entry is from our Expert Guest series where wedding and honeymoon professionals share their best tips on creating memories that last a lifetime.

Planning a wedding in a short notice of time can be very difficult, but most definitely possible. It takes patience and diligence to provide the best experience for not only the bride and groom, but for participating vendors as well.

What To Keep In Mind When Planning A Wedding

Planning for the big day

Responsiveness

Often times when we are planning a wedding we tend to get frustrated when we don’t hear a response from the client right away. For planners and the client themselves, it is very important for both parties to be responsive in order for the big day to run as smooth as possible. We must remember that both the bride and groom most likely have day jobs, school, children, etc. they are taking care of ” while we work, so do they! Be patient and know that you will get an answer, but also remain consistent and continue to do follow-ups with your client.

Little by little, details come together

Flexibility

A huge thing to take note of when planning a wedding in a short amount of time is to take an idea and run with it. You’ll notice that one idea will lead to another, and then shortly you will have planned a full wedding day. You have to be flexible when working with a client and be ready to meet with them. Maybe you have to skip your 2pm massage appointment, but don’t worry it will still be waiting there for you when the wedding is all said-and-done.

Creating a vision for the wedding

Open-minded

Often times we have a bride who wants to plan a wedding exactly the way she sees on Pinterest. As most of us know, sometimes it is hard to recreate exactly what she saw on the app, but we do our best. Say she sees an organic wedding arch decked with greenery and draping. We all know that one leaf is different from the next, so when recreating a vision and you think something else will work better, then follow your gut and just do it.

Be open minded with venues

Outgoing

When planning a wedding with little notice we often run into the issue of vendors and specific venues being available. Start putting yourself out there, research, and put yourself out there again. Make connections and find exactly what you’re looking for. Finding a location for a wedding with plenty of time can be hard ” and finding a venue in a short allotment of time can be extremely difficult. This is where we have to get creative.

Think outside the box and contact venues and other vendors that normally don’t host such events ” most times they are thrilled to cater to a bride and groom! The fine thing about this is that your venue is new, fresh, and most likely never been utilized for a wedding before. This makes for a personable and intimate wedding. Bring in a new florist and maybe they will show you designs you’ve never seen before. As far as the client goes ” they trust you and your overall product. It is important to be open-minded about the planning process and know that things may not be the way you initially imagined, but they will still look great in your hands.

Stay positive to assure success

Positive

The best part about planning a wedding in short notice of time is seeing all of the amazing things that can transpire. We start to get creative, host a ceremony in a foreign building, make new connections with vendors we would have never met, and overall host a wonderful wedding. Stay positive, and know that you just have to keep moving. Remember, you are the expert here and you can and will get through it.

Each bump in the road leads to new experiences and adventures ” don’t get caught up in knowing you have a short amount of time. Follow your gut and run with it! Personal favorite weddings are the ones that are different from all of the rest.

Having a Honeyfund honeymoon registry can make your wedding dreams come true.

Bio: Jennifer Matteo is a wedding planner in Sarasota, FL who prides herself of providing creative solutions to brides, even those who want the perfect wedding in a short timeframe. Working with an experienced team of planners and preferred vendors, she is able to help every bride have the wedding of her dreams. For examples of weddings she has done, check out her website.

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